Thirteenth Congress of the European Association for Jewish Studies – Renewing Strength in Jewish Studies
Article 1. General
1. Scope
These Terms and Conditions apply to:
a. all persons registering for, attending, or otherwise participating in the Congress (each a “Registrant”);
b. speakers;
c. sponsors; and
d. exhibitors,
in connection with the Thirteenth Congress of the European Association for Jewish Studies, Renewing Strength in Jewish Studies (the “Congress”), to be held in Alcalá de Henares, Spain, in 2027.
The Congress is jointly organized by the European Association for Jewish Studies (EAJS), Sociedad de Estudios Judíos Daat, a foundation established under Spanish law, and the Instituto Universitario Miguel de Cervantes at the Universidad de Alcalá (collectively, the “Organizers”).
2. Time Zone
Unless otherwise specified, all dates, deadlines, and times referred to in these Terms and Conditions and in any Congress-related communication shall be interpreted according to the official time in Madrid.
Article 2. Registration and Payment
1. Registration
Submission of a registration form constitutes an offer to register, subject to acceptance by the Organizers.
2. Confirmation
Registration is not valid and shall not be confirmed until the Organizers have received payment in full.
3. Payment
Registration fees must be paid in accordance with the payment instructions provided by the Organizers. Accepted methods of payment may include bank transfer, PayPal, or other methods specified during the registration process.
4. Access to the Congress
Only individuals whose registration has been confirmed and whose fees have been paid in full shall be entitled to attend the Congress.
5. Travel Arrangements
Registrants are strongly advised not to make non-refundable travel or accommodation arrangements until they have received official confirmation of their registration.
6. Verification of Registration Information
The Organizers reserve the right to review and verify all information submitted during registration. If any information is found to be inaccurate, incomplete, misleading, or false, the Organizers may amend the registration category and applicable fee. Any resulting balance shall be payable by the Registrant upon request.
Article 3. Travel, Accommodation, and Related Expenses
1. Accommodation
Accommodation costs are not included in the registration fee unless expressly stated otherwise.
2. Expenses
Registrants, speakers, sponsors, and exhibitors are solely responsible for their own travel arrangements, accommodation expenses, visa costs, insurance coverage, and any other costs associated with their participation in the Congress.
Article 4. Cancellation by Registrants
1. Cancellation Procedure
Registrants who are unable to attend the Congress may cancel their registration by submitting written notice to the Congress Secretariat at congress@eajs-2027.es
2. Refund Policy
For cancellations received on or before 31 May 2027, the Organizers will refund 80% of the registration fee paid, less any non-recoverable transaction or banking fees.
No refund shall be issued for cancellations received on or after 1 June 2027.
3. Non-Attendance
Failure to attend the Congress without prior cancellation shall be treated as a cancellation after the applicable deadline and shall not entitle the Registrant to any refund or credit.
Article 5. Speakers
1. Responsibility for Content
Speakers are solely responsible for the content of their presentations and materials. The views, opinions, and conclusions expressed by speakers are their own and do not necessarily reflect those of the Organizers.
The Organizers accept no responsibility for any statements, opinions, advice, or information provided by speakers during the Congress or in associated materials.
2. Promotional Use
The Organizers may use speakers’ names, affiliations, presentation titles, abstracts, biographies, photographs, and related materials for promotional, informational, archival, and reporting purposes connected with the Congress.
3. Academic Standards
Presentations and accompanying materials should be scholarly in nature and should not contain advertising, commercial promotion, or marketing content unrelated to the academic purposes of the Congress.
Article 6. Photography, Recording, and Publicity
By attending the Congress, Registrants, speakers, sponsors, and exhibitors acknowledge and agree that photographs, video recordings, audio recordings, and other images or recordings in which they may appear may be created and used by the Organizers for educational, promotional, archival, reporting, and publicity purposes in any medium, without compensation or further consent.
Except with the prior written permission of the Organizers and the relevant speaker, participants may not record, livestream, transmit, reproduce, or distribute Congress sessions or materials.
Article 7. Intellectual Property
Speakers retain ownership of the intellectual property rights in their presentations and materials. By participating in the Congress, speakers grant the Organizers a non-exclusive, worldwide, royalty-free licence to use presentation titles, abstracts, biographies, and materials voluntarily submitted for publication, archival, reporting, promotional, or Congress-related purposes.
Except as permitted by law, Congress materials may not be reproduced, distributed, published, transmitted, or commercially exploited without the permission of the relevant rights holder.
Article 8. Admission and Conduct
The Organizers reserve the right, at their sole discretion, to refuse admission to, or remove from, the Congress any person whose conduct is deemed inappropriate, disruptive, unlawful, threatening, or otherwise detrimental to the orderly conduct of the Congress or the safety and well-being of participants. In such cases, no refund shall be due.
Article 9. Special Requirements
Registrants, speakers, sponsors, and exhibitors are encouraged to inform the Organizers in advance of any disability-related requirements, dietary restrictions, allergies, or other circumstances requiring reasonable accommodation.
Requests should be communicated to congress@eajs-2027.es
While the Organizers will make reasonable efforts to accommodate such requests, they cannot guarantee that every request can be fulfilled.
Article 10. Insurance and Health Coverage
1. Travel Insurance
Participants are responsible for obtaining appropriate travel insurance covering, where applicable, cancellation, travel disruption, loss of property, personal liability, and medical expenses.
Participants travelling from outside Spain are strongly encouraged to arrange such coverage before making travel commitments.
2. Health Insurance
All Registrants, speakers, sponsors, and exhibitors are responsible for ensuring that they have adequate health insurance covering their stay in Spain.
The Organizers shall not be responsible for any medical, healthcare, or related expenses incurred during participation in the Congress.
Article 11. Visas and Invitation Letters
1. Visa Requirements
Compliance with visa and immigration requirements is the sole responsibility of each Registrant, speaker, sponsor, and exhibitor.
Participants requiring a visa are advised to begin the application process well in advance of their intended travel date.
2. Assistance from the Organizers
Upon request, the Organizers may provide documentation confirming participation in the Congress. However, the Organizers do not guarantee the issuance of visas and shall not communicate directly with embassies, consulates, or immigration authorities on behalf of participants.
3. Invitation Letters
Invitation letters will be issued only after registration has been completed and the required registration fee has been paid in full.
Requests for invitation letters should be directed to the Congress Secretariat.
Article 12. Changes to the Congress and Cancellation
The Organizers reserve the right, where reasonably necessary, to amend the programme, schedule, speakers, venue, format, or other published details of the Congress. Such modifications shall not entitle Registrants, speakers, sponsors, or exhibitors to compensation, provided that the essential purpose of the Congress remains substantially unchanged.
The Organizers may cancel, postpone, reschedule, relocate, or convert the Congress from an in-person event to a virtual or hybrid format where circumstances make such action reasonably necessary.
In the event that the Congress is cancelled by the Organizers and is not rescheduled, Registrants shall be entitled to a refund of the registration fees paid, less any non-refundable payment processing or transaction fees, unless otherwise required by applicable law.
Except as expressly provided in these Terms and Conditions, the Organizers shall not be liable for any indirect, incidental, special, consequential, or economic loss arising from changes to, postponement of, or cancellation of the Congress, including travel, accommodation, or related expenses incurred by Registrants, speakers, sponsors, or exhibitors.
Article 13. Force Majeure
The Organizers shall not be liable for any delay, disruption, modification, or failure to perform their obligations under these Terms and Conditions where such circumstances arise from events beyond their reasonable control, including, but not limited to, natural disasters, fire, flood, epidemics, pandemics, public-health emergencies, acts of government, civil unrest, labour disputes, war, terrorism, failures of public utilities or communications systems, or the unavailability of the Congress venue.
Where a force majeure event occurs, the Organizers may postpone, reschedule, relocate, modify, suspend, or cancel the Congress, in whole or in part, as they deem reasonably necessary.
To the fullest extent permitted by applicable law, the Organizers shall not be liable for any indirect or consequential losses arising from a force majeure event, including travel costs, accommodation expenses, loss of opportunity, or other financial losses incurred by Registrants, speakers, sponsors, or exhibitors.
Where the Congress is cancelled as a direct result of a force majeure event, the Organizers shall make reasonable efforts to refund all or part of the registration fees received, considering expenses already incurred and any services already provided. Any refund shall be made in accordance with applicable law.
Article 14. Limitation of Liability
Registrants, speakers, sponsors, and exhibitors participate in and attend the Congress at their own risk and are responsible for their own travel arrangements, accommodation, personal belongings, and insurance coverage.
The Organizers shall not be liable for loss, theft, or damage to personal property belonging to Registrants, speakers, sponsors, exhibitors, or other attendees, except where such loss or damage results directly from the Organizers’ negligence or other conduct for which liability cannot be excluded under applicable law.
To the fullest extent permitted by applicable law, the Organizers’ total liability arising out of or in connection with the Congress shall not exceed the amount actually paid to the Organizers by the affected Registrant.
Nothing in these Terms and Conditions shall exclude or limit liability for: a. death or personal injury caused by negligence; b. fraud or fraudulent misrepresentation; or c. any liability that cannot be excluded or limited under applicable law.
Article 15. Miscellaneous
1. Amendments
The Organizers reserve the right to amend these Terms and Conditions at any time. The most recent version shall be published on the Congress website.
2. Severability
If any provision of these Terms and Conditions is held to be invalid, unlawful, or unenforceable, the remaining provisions shall remain in full force and effect.
3. Language
In the event of any discrepancy between the English version of these Terms and Conditions and any translation, the English version shall prevail.
Article 16. Data Protection
The Organizers shall process participants’ personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation, “GDPR”) and any applicable data protection laws.
By registering for the Congress, participants acknowledge that their personal data will be processed for the purposes of organizing, administering and managing their participation in the Congress. Such processing is based on Article 6(1) (b) GDPR, insofar as it is necessary for the performance of the contract relating to the participant’s registration and attendance, and, where applicable, on Article 6(1) (a) GDPR where consent has been obtained.
Participants may exercise their rights under applicable data protection legislation, including the rights of access, rectification, erasure, restriction of processing, data portability and objection.
Article 17. Governing Law and Jurisdiction
1. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of Spain.
2. Jurisdiction
Subject to any mandatory provisions of applicable consumer protection law, any dispute arising out of or in connection with these Terms and Conditions or participation in the Congress shall be subject to the jurisdiction of the competent courts of Madrid, Spain.